There are many reasons why working with companies can be beneficial to you and your research program. By working with companies, you can:
- Diversify your funding sources.
- Stay connected with real-world problems that industry is facing.
- Build partnerships that can be invaluable when competing for large federal grant opportunities.
- Access Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) grand funding.
- Create products and services that benefit society by working with companies to commercialize inventions from your lab.
- Give students who work on company-sponsored projects valuable experience and career opportunities.
- Earn licensing income from companies who want to license inventions from the projects they sponsor.
Companies work with universities to advance their R&D efforts, tap into student talent, and engage experts to help them achieve their goals. The diagram below illustrates the many ways companies can engage with the UW through students, research, services, and philanthropy.
Our team can help UW researchers and companies decide which pathways are appropriate for each partnership. We work with the researcher, the company, and other UW colleagues to guide strategies for effective, successful engagements.
Sponsored Programs (Grants and Contracts)
Company sponsors work directly with faculty to define custom projects. Each project requires a statement of work that describes the project scope, schedule, budget, and how the work is divided if it will be a collaborative effort. This plan must be submitted via an eGC1 so that it is approved by the department chair and dean, and then by UW's Office of Sponsored Programs. Company-sponsored projects are subject to indirect costs at the same rate that applies to federal grants. See the Office of Sponsored Programs for more information.
Some companies support the UW through gifts to departments, labs, and programs doing work that is of company interest. Our team will work with the company to document the gift. Since a gift is philanthropic, there are no contractual deliverables or intellectual property access. The UW does not assess indirect costs for gift support, and gifts may be tax deductible.
Companies may also provide gift support through in-kind donations of equipment or software or through below-market discounts on its products. In-kind donations may be tax deductible.
How do I know what type of funding I'm receiving?
GIM 34 affects how an award is processed and whether it is considered a gift, grant, or contract. The distinction may not be black and white. UW's Office of Sponsored Programs and the central Donor Relations and Corporate and Foundation Relations teams review award agreements and submitted proposals to determine classification.
There are distinct challenges to conducting company-funded research, including:
- Time: Corporate partners are often driven by near-term deadlines and deliverables, which can make the terms of a project difficult to negotiate and meet.
- Agreement: Negotiating contract agreements with companies can be complex, particularly establishing a statement of work and negotiating terms for intellectual property ownership, indemnification, and publication rights.
- Confidentiality: It is important not to divulge sensitive information to a company before a nondisclosure agreement is in place. Once sponsored research is conducted, companies often want to hold information confidential or delay its publication in order to secure a competitive advantage. Careful upfront negotiation may be needed to achieve both the company's goals and the academic goal to disseminate knowledge.
- Classified work: Corporations engaged in classified research may want to pass the secrecy and other obligations on to the UW. Careful contract negotiation and a classified or restricted work environment will be required.
- Project length: Length of corporate projects should take into account the contract status and expected graduation dates of involved students. Companies often prefer to fund projects one year at a time.
Companies often want to put a non-disclosure agreement (NDA) or confidential disclosure agreement (CDA) in place ahead of in-depth discussions about a project opportunity. It is usually best to have an initial meeting or two with the company before starting work on an NDA. You want to first assess that the company's interests are a good fit for a project in your lab and that the company can work with UW policies on publications and intellectual property.
If you are presented with an NDA or CDA, do not sign it yourself. Entering into an NDA always carries the risk of "intellectual property contamination," where you learn something from the company that intersects with something you were thinking of doing but haven't yet documented. In this case, the NDA could prevent you from exploring a new research area for several years.
The UW routinely completes NDAs and CDAs with companies, but only certain people at the UW are authorized to sign them. NDAs and CDAs for research project discussions are reviewed and signed by the Office of Sponsored Programs (OSP). When presented with an NDA or CDA, you should submit it for review with an eGC1. The CAS Corporate and Foundation Relations team can work with you and OSP to navigate the agreement process.
Intellectual property (IP) rights and ownership are important to consider for projects with commercial applications or non-UW partners. CoMotion handles IP issues, and faculty are strongly encouraged to disclose inventions to CoMotion and consult with them before discussing UW inventions or IP rights with anyone outside of the UW.
In most cases, the UW retains ownership of inventions and discoveries that arise solely from UW-conducted research, whether patentable or not. Sponsors are routinely granted a first right to negotiate with the UW to obtain a fee-bearing exclusive or nonexclusive commerial license for project IP on commercially reasonable terms. Faculty are encouraged to consult with the central corporate relations team, CoMotion, or the Office of Sponsored Programs before discussing IP or other contractual matters with companies to avoid misunderstandings. Faculty may direct companies to CoMotion's quick guide with basic information about IP and other sponsored research terms.
The Washington Innovation Advantage Program gives companies that sponsor research an opportunity to pay an additional up-front fee to fix financial terms for commercial rights to IP resulting from the project they fund. The UW, the faculty involved, and the company must all opt in to the program.