Cherry Blossoms

Requesting Budget Revisions from the College

Dean's Office contacts: Linda Nelson, Sue Barnhart

The Business Office performs a multitude of budget revisions, both permanent and temporary, on behalf of its departments.  In an effort to be as accurate as possible we have developed forms for the following revision types: temporary, permanent, faculty medical leave replacement funding, and position name changes.  The forms should be used whenever a department wishes to make a change to their budget, or request funds from the Dean’s Office that is not covered under other College policies and procedures such as Salary Release/Recapture, faculty promotions, reserve commitments, etc.

Some examples of when one of the forms should be used:

Rebudgeting staff positions
Faculty medical leave replacement funding
Budgeting for CEGP steps from other than Salary Release/Recapture funds
Requesting name changes on positions
Rebudgeting operations funding
Requesting temporary salary increases from other than Salary Release/Recapture

Departments should select the appropriate form based on the type of revision and complete it in its entirety.   Incomplete forms cannot be processed.  Once completed, with a “0” balance, please submit it via the Budget Revision Drop Box.

 

Permanent Revision Request

A request should be completed when a department wishes to make a permanent change to their budget.  This change could include operations funding or staff funding changes.   Be sure to include benefits into your calculations if the request involves any type of staff or faculty salaries.  If the request is to change an employee’s service period please indicate this in the “notes” section and indicate the old and new service period dates.  Permanent changes may only be made with an effective date on the first or sixteenth of the month.  Permanent Staff or Operations Revision Request (xlsx), Permanent Faculty Revision Request (xlsx).

 

Temporary Revision Request

A request should be completed when a department wishes to make a temporary change to their budget.  This change could include operations funding or staff funding.   Be sure to include benefits into your calculations if the request involves any type of staff or faculty salaries.  Please do not submit requests that are handled through the Salary Release/Recapture through this processTemporary Budget Revision Request (xlsx)

 

Faculty Medical Leave Replacement Funding

When a faculty member goes on medical leave and is paid their full salary, Departments may request instructional replacement funding.  Departments should discuss the need for instructional replacement funding with their Divisional Dean.  Once approval is received this form should be submitted.  Faculty Medical Leave Replacement Funding Request (xlsx)

 

Position Name Change

When a new hire is made into an existing position this form should be submitted.  Position Name Change Request (xlsx)