Dean's Office contact:  Ivy Mason

New temporary (Job Management) appointment. A temporary (Job Management) appointment is defined as any appointment that is eligible to hold only annual terms (or shorter).  The following titles fall within those restrictions:

  • Lecturer Part-Time (without a competitive recruitment)
  • Lecturer Full-Time (without a competitive recruitment)
  • Teaching Associate
  • Acting titles
  • Visiting titles

A faculty vote is not required for actions involving temporary appointments, provided that the department has voted to delegate authority to the chair to make temporary appointments without a full faculty vote.

Units must initiate the Hire – Academic Personnel process in Workday and attach the necessary documentation:

  • Chair/Director/s letter to Dean recommending appointment, including:
      • Faculty vote (or delegation of authority)
      • Title
      • Start date
      • Service period (9 or 12)
      • Salary
  • Offer letter
  • One to three letters, depending on the title (see specific requirements for each title at on the AHR website
  • Curriculum Vitae
  • Background check documents, if applicable

Once the hire has been fully approved, the new faculty member will receive an email about setting up their Workday account and will then begin to receive notifications for assorted onboarding processes – including filling out the I-9 employment eligibility form.

New adjunct appointment

To grant a new adjunct appointment, units must initiate the Add Academic Appointment Track business process in Workday and upload the necessary documentation to Maintain Worker Documents:

  • Chair's letter to Dean, reporting the faculty vote and indicating the role and expected contributions of the adjunct appointee
  • Letter from appointee's home department, indicating approval of the proposed appointment
  • At least one letter of recommendation (three preferred)

New affiliate appointment

To grant a new affiliate appointment, units must initiate the Hire – Academic Personnel process in Workday and attach the necessary documentation:

  • Chair's letter to Dean, reporting the faculty vote and indicating the role and expected contributions of the adjunct appointee
  • At least one letter of recommendation (three preferred)
  • Curriculum Vitae

Please note that affiliates must be hired into an ‘Unpaid’ employee type if they are not being paid. They can then be converted to paid status when needed.

Affiliate appointments at the rank of Associate Professor and above require review by the Dean’s Office. See above for College Council review of a new appointment.

New emeritus appointment

To grant a new emeritus appointment, units must first separate the employee using the Termination – Voluntary – Academic Personnel process in Workday.  Once that is complete, they must initiate the Hire – Academic Personnel process in Workday and upload the necessary documentation to Maintain Worker Documents:

  • Chair's letter to Dean, reporting the faculty vote and date of new emeritus appointment
  • Notice of retirement from faculty member

Please note that emeritus faculty must be hired into an ‘Unpaid’ employee type if they are not being paid. They can then be converted to paid status when needed.