Contact IVY MASON for questions. 

Dear ________:

Dr. (faculty supervisor) has been in touch with you concerning a position with the University of Washington, Department of ___________.  It is a pleasure to be able to offer you a position as a Research Associate in (department), working on _________, for a ____-year period, beginning ________.  You will receive a starting salary of $______ per month ($_______ annually).  This salary includes any expected salary increases that might occur during the first year of your employment.  You will be eligible for salary increases in subsequent years.

If mutually agreeable, reappointment for additional years will be considered during the last year of your appointment term.

The University provides extensive retirement, health insurance, and other benefits to all employees.  For more information, please see

The general function and responsibilities of the position include ____________.  [This section should address any teaching and research expectations.]

If you accept our offer, you should examine the sections of the University Handbook that pertain to the responsibilities and expectations of all faculty.  Particular attention should be paid to the rules of appointment and reappointment contained in Chapter 24 of the Handbook.  See

Before your appointment recommendation can be acted upon formally, we must receive your written concurrence with the proposed terms of appointment as specified above. Please provide this as soon as possible, but in any case no later than _____. Once you have obtained access to University computing systems you will be expected to complete some information in Workday, such as Affirmative Action data and W-4 withholding. If you need assistance with Workday, contact the Integrated Service Center (ISC),

[Add this paragraph if applicable]  Your employment in this position is conditioned on the University obtaining a satisfactory criminal conviction background check for you.  “A-Check America” is the consumer reporting agency vendor that conducts background checks for the University, and soon you will receive an email message from A-Check that explains how to log in to their secure site and provide the information that is needed to complete the background check process.  This will include, among other things, your birth date, social security number, and any other names by which you have been known.

A PhD degree is required to hold this title and must be conferred by the appointment start date.  Evidence of conferral will be requested if the degree has been received within one year of the start date.

A condition of this appointment is that you resign any faculty appointment or other employment which you are holding elsewhere by the effective date of your University of Washington appointment.

I must remind you that all appointments with the University of Washington are subject to adequate funding, the applicable laws of the State of Washington, and the rules and regulations of the University, as they may be amended from time to time.

I look forward to receiving your response.

Sincerely yours,  . . . etc.