Dean's Office contact: Ivy Mason

Reappointment requirements. 

The only members of the faculty who hold continuing appointments with no term limits are Associate Professors, Associate Professors WOT, Professors, Professors WOT, and emeritus faculty. All other titles must be reappointed according to the guidelines set forth by the Handbook

The year and quarter in which a reappointment recommendation is due depend upon the title, the term of appointment, and the number of years appointed in the title. For quick reference, see Reappointments summary table.

Non-reappointment. 

A person holding a full-time, non-competitively recruited, temporary appointment must be notified by the Dean about non-reappointment and no reappointment consideration is necessary by the department. However, the chair should confirm the appointment terms in a memo--sent to Ivy Mason--so the Dean can notify the faculty member of termination. No faculty vote or documentation need accompany this memo.

If the temporary appointment is made for less than one year and this is stated explicitly in the letter of offer, no notice is required from the Dean.

After any necessary notifications have been made, the department can process a termination in Workday (either voluntary or involuntary, depending on the situation).

Autumn reappointments.

Reappointment recommendations will be due each November for the following titles (for specific dates, see the calendar of annual due dates) except for annual appointments in their first year, which are due in February:

  • Research Professor
  • Research Associate Professor
  • Principal Lecturer
  • Senior Lecturer Full-time
  • Lecturer Full-time (both temporary and competitively recruited)
  • Lecturer Part-time (competitively recruited only)
  • Professor of Practice
  • Senior Artist in Residence (full-time only)
  • Artist in Residence (full-time only)
  • Acting titles (all ranks)

The department gathers the documentation for consideration by the voting departmental faculty members. The voting faculty meets, discusses, and votes on the reappointment.

The department must then prepare a recommendation packet and submit it as a single original packet to Ivy Mason in the Dean’s Office. It should contain the following items IN THIS ORDER:

  1. Letter from the chair, reporting:
    • departmental recommendation and term of reappointment
    • complete faculty vote
    • reasons for faculty decision
    • chair’s independent recommendation
    • assessment of research, teaching, and service
  2. Current curriculum vitae, including bibliography
  3. Yearly activity reports
  4. Evidence of teaching effectiveness, if applicable, with student and collegial assessments
  5. Report from secondary department, if applicable

Once approved by the Divisional Dean and Dean, the Dean’s office will send a letter indicating approval, postponement, or denial of reappointment to the faculty member, with a copy to the chair.  The College will also send Academic HR a spreadsheet of the decisions to be uploaded to Workday.  Note: Anyone who was missing from the original spreadsheet, or whose reappointment decision was changed after submission, must be entered into Workday by the department.  The process requires two actions to be taken in Workday.  First is a Job Change/Data Change using the reason code to ‘extend appointment.’ Second, the department must Update the Academic Appointment Track using the reason code ‘reappointment.

Annual appointees.

  • Adjunct titles (all ranks)
  • Affiliate titles (all ranks)
  • Clincal titles (all ranks)

For these annual titles, only a report of the departmental recommendations is required. The reporting is done on a spreadsheet produced by the College and forwarded to units. When the department has voted on their recommendations, the completed spreadsheet should be returned to Ivy Mason by the deadline listed in the calendar of annual due dates. The departments are notified when the Divisional Dean has approved the reappointments and they are responsible for notifying each person about his/her reappointment.

Once approved by the College, Academic HR will upload the spreadsheet to Workday to process the reappointments.  Note: Anyone who was missing from the original spreadsheet, or whose reappointment decision was changed after submission, must be entered into Workday by the department.  The process requires two actions to be taken in Workday.  First is a Job Change/Data Change using the reason code to ‘extend appointment.’ Second, the department must Update the Academic Appointment Track using the reason code ‘reappointment.’ 

Assistant Professor renewals.

The first term of appointment for an Assistant Professor (including WOT and Research titles) is three years, and a reappointment recommendation is required in Spring Quarter of the second year.  For specific deadlines, see the calendar of annual due dates. The department must recommend one of the following actions: 1. Approval of a second term of appointment; 2. denial of reappointment; or 3. postponement of the reappointment decision for one year.

The chair/department determines which faculty members require reappointment, gather the documentation to be considered by the voting departmental faculty members and the voting faculty meet, discuss, and vote on the reappointment.  The department must then prepare a recommendation packet and submit it as a single original document to Ivy Mason in the Dean’s Office. It should contain the following items IN THIS ORDER:

  1. Letter from the chair, reporting:
    • departmental recommendation
    • complete faculty vote
    • reasons for faculty decision
    • chair’s independent recommendation
    • assessment of research, teaching, and service
  2. Current curriculum vitae, including bibliography
  3. Yearly activity reports
  4. Evidence of teaching effectiveness, if applicable, with student and collegial assessments
  5. Report from secondary department, if applicable

Once approved by the Divisional Dean and Dean, the Dean’s office will send a letter indicating approval, postponement, or denial of reappointment to the faculty member, with a copy to the chair.  The College will also send Academic HR a spreadsheet of the decisions to be uploaded to Workday.  Note: Anyone who was missing from the original spreadsheet, or whose reappointment decision was changed after submission, must be entered into Workday by the department.  The process requires two actions to be taken in Workday.  First is a Job Change/Data Change using the reason code to ‘extend appointment.’ Second, the department must Update the Academic Appointment Track using the reason code ‘reappointment.’