Revised April 24, 2017: V.Palm
 

A&S Grant Proposal Factsheet 

 

Facilities and Administrative Costs / F&A 

 (also known as Indirect Costs)

 

see GIM 13 for full info

Type

Rate 

On-campus: Organized Research

 

 

On-campus: Other Sponsored Activity

54.5% (MTDC) current - 6/30/17 

55% 7/1/17-6/30/18

55.5% 7/1/18-6/30/20

37% 7/1/16-6/30/20

Off-campus

 26% 7/1/16-6/30/20

See GIM 13 for all rates and timelines. Use applicable F&A rate in effect based on your annual budget year start date

Reminder: Certain costs are exempt from F&A costs (i.e., equipment, grad operating fees, portions of subcontracts).   Please reference GIM 13 for full definition of MTDC (Modified Total Direct Costs). 

F&A (Indirect Costs) Negotiation Agreement Date with DHHS – May 26, 2016

 

Projecting Salary Increases

We suggest 3% annually for all positions, but feel free to use 2%-4%. GSSA salaries may increase more than this, use discretion, and see "GSSA Salaries" section.   

This is a suggested projection only. Follow all sponsor restrictions that may apply. There is no uniform policy set by UW for salary projection increases, other than to adhere to sponsor guidelines. The College prefers some consistency, so suggests the above rates.

 

Employee Benefit Rates (7/1/17 - 6/30/18)

GIM 3: http://www.washington.edu/research/osp/gim/gim3.html

May 2017 note: Preliminary (or proposed rates) should be used for proposals starting 7/1/17 or later: https://f2.washington.edu/fm/fr/sites/default/files/loadrate/PreliminaryRates.pdf

All sponsored project proposal budgets should include funding for employee benefits at rates commensurate with the salary object code of the individuals participating on the project, as set out in the table below or in GIM #3.   

Salary Title & Object Code

Current Rates (7/1/17 – 6/30/18)

Faculty (01-10)

25.4%

Medical Residents (01-20)

 31.7.%

Classified Staff (01-60)

41.4%

Professional Staff (01-70)

34.1%

Grad Appointments (01-30,01-40)

18.5%

Hourly/Visiting Scientists (01-80)

19.1%

Postdoc/Research Associate (01-13)

25.4%

 

Health insurance for Postdoctoral Research Trainees (01-50) onPublic Health Service (PHS) training and fellowship grants should be 16.3%.
Health insurance for Predoctoral Fellows and Trainees (01-90) on PHS grants should be 27.5%.

 

GSSA Salaries (Schedule 1 only, effective 7/1/17 -6/30/18)

Project 2%-4% annually for GSSA salaries. Check with your Department Administrator for annual projected increases in departments with variable rates.  
 

 

RA

RA   I

RA   II

Standard   GSSA Appt

$2,295

$2,466

$2,650

Departments with variable rates, FY 17 (FY 18 variable rates will be posted in late June 2017)

Biology

$2,572

$2,572

$2,572

Chemistry

$2,462

$2,499

$2,572

Psychology 

$2,394

$2,394

$2,572

 

 

 

 

Schedule 1 salaries are for appointments of 50% or greater for persons paid 5 out of 6 pay periods per quarter.

Click here for Graduate School website: TA/RA Salaries

 

Graduate Operating Fees in A&S

 (does not include building, technology, service and accounting fees)

Resident   Graduate Tier 1

          2016-2017

     2017-18 (projected)

Summer Quarter

     $5,069 (2016)

     $5,229 (2017 estimate)

 Academic Year (per quarter)

     $4,917 (2016-17)

     $5,069 (2017-18 estimate)

Suggestion: Project increases at 3% annually. PLEASE NOTE that A&S follows GOF rates for Tier 1, but many other UW colleges have adjusted (higher) tuition rates. For more details on tuition, including summer rates, visit the Office of Planning & Budgeting, http://opb.washington.edu/content/tuition-fees and click the top tab "Tuition and Fees". 

Note: These fees are excluded from F&A costs.

When including the operating portion of tuition for graduate student research assistants in your proposal budget, the correct terminology to use is "graduate operating fee” except for NSF proposals, where “graduate student tuition” should be used.

Principal Investigator

A person holding any of the following titles is eligible to serve as PI:

Professor

Research Professor

Associate Professor

Research Associate Professor

Assistant Professor

Research Assistant Professor

Instructor

Emeritus 

The following titles may also be eligible but must be considered on a case by case basis:

Acting titles

Lecturer

Artist-in-Residence

Visiting title

Research Scientist*

Director (of a major program)*

*Staff as PI requires approval by Divisional Dean

 

Equipment Thresholds

 (effective July 1, 2016)

All sponsors

$5,000 per unit

 

 

For details, see UW's Equipment Inventory website.

Reminder:  Equipment is exempt from F&A costs

 

 

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