Proposal Submission

• Submitting Proposals Infographic (.pdf) – 6 steps to successfully take your idea from conception to funding.
• Research Lifecycle – Plan/Propose – This is a great starting place for information on how to approach starting your grant application. 
• Training – There are a number of no-cost training options for learning SAGE.
• SAGE (System to Administer Grants Electronically) – This is a UW suite of tools for research administration. It includes the eGC1 that must be used for all proposals with external sponsors and for Royalty Research Fund applications. You can log into a Training Site (UW Net Id required) or the Production Site (authorized access is required). It includes modules of the eGC1, Grant Runner, SAGE Budget, Advance Budget Number, and Subawards. SAGE training options.
• UW Facts & Rates – Links and details to help you build and correctly classify your budget, including benefit rates, the F&A rate table, tuition, and equipment thresholds.
• Compliance – Information on compliance rules and regulations, both within CAS and University wide, that you need to be aware of.

This link provides you with guidance and a deadline calculator tool to support proposals satisfying the GIM 19 policy requirements. Please start preparing your eGC1 as soon as possible to ensure there is adequate time to obtain any documents needed from the Dean's office. If you're not sure about what you might or might not need from the Dean's office check here. If you think you might be close to the 3 day deadline please reach out to us and let us know.  

Proposal Development Checklist - A downloadable word document checklist to help you ensure that you've "checked all the boxes" before submitting your eGC1 for routing. 

Proposal Development Policies:

GIM 1 – Review and Submission Requirements for Proposals
GIM 3 – Fringe Benefit Rates and Sponsored Projects
GIM 7 – Sponsored Program Subaward Administration
GIM 10 – Financial Conflict of Interest Policy
GIM 13 – Facilities and Administrative (F&A) Rates
GIM 21 – Cost Share on Sponsored Programs
GIM 34 – Classification of External Support (sponsored project vs gift)

Institutional Facts & Rates

Export Controls 

GIM 1 outlines the review and submission requirements for proposals at the University of Washington. It includes the roles and responsibilities for the PI, Department Reviewer, eGC1 Administrative Contact, Dean’s Reviewer and OSP. The policy includes a list of aspects that OSP reviews, and a list of items they don’t review. It is important that the PI and anyone else helping to prepare the proposal take full responsibility for the content of the application so read the sponsor program announcement thoroughly and read this policy. OSP will provide their review feedback in two categories – Required Changes and Recommended Changes. When responding back to OSP, always address each of the items in order (e.g., updated, done, not required by sponsor, justification for exception).

Routing Process - Your proposal will route for on campus review using the SAGE eGC1 form. The data in the eGC1 and the rules for each school or college will determine the approval graph. The authorized reviewer for each unit will be notified by email. 

UW Policies for Research Administration

• GIM 1 – Review and Submission Requirements for Proposals
• GIM 3 – Fringe Benefit Rates and Sponsored Projects
• GIM 7 – Sponsored Program Subaward Administration
• GIM 10 – Financial Conflict of Interest Policy
• GIM 13 – Facilities and Administrative (F&A) Rates
• GIM 19 – Internal Deadlines for Proposals to External Entities