What is your charge? ------------------- We are asking you to answer two questions: (1) What are the major issues facing the department? (2) Who should lead the department? What is the expected product? ----------------------------- We want a report to the Dean consisting of two parts, corresponding to the two questions. Part (1) should be suitable for sharing with the new Chair and the department. Part (2) is confidential (to the extent allowed by law). We want an unranked list with two or more names, together with an assessment of the candidates' strengths and weaknesses and the level of support they enjoy among the members of the department. Willingness to serve is not a criterion when evaluating candidates --- convincing a candidate to serve is the Dean's job. Part (2) can also adress issues of a confidential nature not suitable for Part (1). What are your roles? -------------------- The function of the department-internal member of the committee is to serve as a liaison to the department and as a source of information for the external committee members. The internal member does not participate in the interviews with department members and in the writing of Part (2) of the report. What is the process? -------------------- - Familiarize yourselves with the department by reading the most recent annual report(s) and the report from the last Academic Program Review, and by talking to the internal committee member. Academic Program Reviews can be found at http://www.washington.edu/about/accreditation/internal.html - Send an email to the department members soliciting input (sample attached below). - Conduct interviews with faculty, staff, students, and other stakeholders. - Write the report. The most important part of the process is the interviews. EVERYBODY HAS TO BE GIVEN A CHANCE TO BE HEARD, AND ALL COMMUNICATIONS HAVE TO BE TREATED CONFIDENTIALLY. It is probably a good idea to start by meeting with the current Chair, with the Associate Chairs or others who have important leadership functions, and with the department administrator. The most efficient way of conducting the remaining bulk of the interviews is a "surgical strike": Choose a day or two with enough lead time, clear the decks for those days, and spend all day on interviews. Twenty minute slots should be ok, with regular breaks for you to catch your breath and to buffer time overruns. If the department is large it may not be possible to have everybody meet with all the externals committee members; you may have to split up. You should prepare a schedule. The actual signup (filling the slots) should be handled by the department. Instead of meeting with individual graduate students, you may want to propose meeting with them as a group, or meeting with representatives. The same applies to postdocs and staff. However, anybody who requests to meet with committee should be accomodated, and you should always emphasize that the interviews will only be useful if the interviewees are completely frank, and that all communications with the committee will be treated confidentially. ================================================================= Draft email to department ------------------------- From: Astronomy Chair search committee To: Astronomy faculty, staff, and students Re: Astronomy Chair search Arts and Sciences Dean David Hodge and Divisional Dean Ron Irving have appointed a committee to conduct a search for the new Chair of Astronomy. The committee consists of Julianne Dalcanton, Associate Professor, Astronomy Paula Heron, Associate Professor, Physics Werner Stuetzle, Professor, Statistics (Committee Chair) We are soliciting input from all faculty, staff, students, and other departmental stakeholders. We want your views on what are the most significant current issues for the department, what its priorities should be for the next few years, and who you think would be most able to effectively guide the department. YOUR COMMUNICATIONS WILL BE TREATED CONFIDENTIALLY. We have set aside Tuesday, January 17 and Thursday, January 19 for meetings with individuals or groups. Meetings will be with the external committee members only and are expected to take about 30 minutes. Astronomy Administrator Stan Vlcek (221-7295, stan@astro) will handle the scheduling. Please contact him for an appointment. If you have any comments or concerns about the search, please contact the Committee Chair. If you want to know more about the search process, go to www.artsci.washington.edu/natsci and look for "Chair search".