Endowed reappointment procedures

Endowed and Term reappointment procedures and documentation.

Please review the timeline for Faculty Appointments & Stewardship Process timeline for prefererred deadlines before starting the reappointment process.

For units processing reappointments in Workday

1. Complete the Update Academic Appointment workflow.
2. Enter the original start date of the first appointment as the appointment start date.
3. Select the following reason code:
   • Update Academic Appointment > Update Academic Appointment > Reappointment
4. In the Comments section, include the annual award amount (either an approximate or exact amount).

For units supported by the Administrative Support Team 

Submit a Human Resources & Payroll: Update or End Employment request form:

1. Select Reappointment from the dropdown menu.
2. Attach the chair's reappointment request letter.
3. Include a note requesting that the annual award amount (approximate or exact) be entered in the Comments section in Workday.

Reappointment Approval and Notification

Once the reappointment is approved by the Provost in Workday, the Dean's Office will send a reappointment letter to the faculty member. The letter outlines the appointment terms and must be signed by both the faculty member and the chair of the administering department.

Copies of the signed letter are provided to:

• The department administrator
• The stewardship manager

After the Dean's Office receives the signed letter, instructions regarding expenditure processing will be shared with the faculty member and the administering department.

Please note: The reappointment may not be publicly announced until it has received formal approval from the Board of Regents.

Tip: Submitting complete documentation and including the award amount in the initial request helps avoid processing delays.