Staff Personnel - Resources

• Hiring manager workbench
  • Tip: If you try to log in and need to be activated, please complete the required hiring manager trainings.
• Hiring manager trainings
  • Both “Implicit Bias” and “Record keeping in the hiring process” need to be completed and the attestations submitted.
  • Once completed, email HR Employment Specialist
• Staff hiring process overview page
  • The navigation bar on the left hand side of the page has a lot of useful information.  Suggested reading prior to initiating a search.
• Create position checklists:
  • Professional staff temporary positions
  • Professional staff regular positions
  • Classified staff positions
• Union contracts
  • The position’s job profile has the union in ( ).
  • The contract has information on common situations like the rehire list, salary step increase requirement for “Promotions”, etc.
• Activity disposition codes for UWHIRES
  • To maintain compliance, dispositions should happen every step in the hiring process.
• Interviewing
  • Info and tips on conducting interviews.
• Extending an offer
  • Make sure the offer has been dispositioned in UWHIRES before actually extending the offer to the candidate. Offers must be approved in UWHIRES first.
• Sexual misconduct disclosure:
  • As of July 1, 2021, the sexual misconduct disclosure must be sent before HR can approve the offer. Once the disclosure is submitted by the candidate, then HR will review/approve the offer.
• Reference checks
  • Note that the UW requires a reference check to the current (or most recent) supervisor prior to hire.
• Background checks
  • All positions are considered safety/security sensitive and need a background check.
  • HR will verify if current UW employees have a check on file at the time of approving the offer. If a record can’t be located, then we must run a background check.
• Onboarding
   
• Employee Workday Help user guide for once the hire integrates into Workday
  • Once a hire is in Workday, UW HR is out of the loop and Employee Workday Help owns the Workday processes.

Classified Staff

• Overview
• Classification and pay
• Job titles and specs
• Pay tables
• SEIU 925 contract

Professional Staff

• Overview
• Payroll titles & descriptors
• Position & salary reviews

Temporary Staff

• Temporary staff hiring process
• Professional staff temporary position

Staff are eligible for a variety of leave types.  For details on those leave types, see the UW HR Time offs, Leaves, and Holidays page.

For information on long term accommodations, see the Disabilities Services Office.