Dean's Office contacts: CAS Personnel Team
Postdoctoral Scholar Hires
- Competitive Search: Postdoctoral Scholar hires do not require a competitive search process.
- Appointment Duration: Eligible for multi-year appointments.
Artist in Residence Hires
- Recruitment Flexibility: Artist in Residence positions can be filled either through a competitive recruitment process or without one.
- Without Recruitment: If hired without a competitive search, these appointments are limited to annual appointments and do not allow for promotion.
Postdoctoral Scholars and Artists in Residence (regardless of recruitment type) are hired into a unit's regular Position Management (PM) supervisory organizations. PM organizations are characterized by the absence of a JM_Academic or JM_Student designation.
If either title is competitively recruited, the recruitment must go through Interfolio.
1. Create a New Position
🔹 Action: Create a new position in Workday for the new hire.
2. Draft an Offer Letter
Important: There is defined union language required for postdoc offers. Refer to the APF offer template for the appropriate language.
🔹 Background Check Requirement: If the position will or may have unsupervised access to children under sixteen, developmentally disabled adults, or other vulnerable populations, or is security/safety sensitive, follow provisions of the Washington State Child and Adult Abuse Information Law by ensuring that the successful candidate is aware that their employment is contingent upon successfully passing a background check. For more information, refer to the APF web page.
3. Send the Offer Letter
🔹 Action: Send the approved offer letter to the candidate.
🔹 Legal Requirement:
- Federal law mandates all employers to verify and document citizenship and employment eligibility using Form I-9 (Employment Eligibility Verification).
- The employing unit must inform applicants of this requirement.
- For specific guidelines regarding non-U.S. citizens, see the section on Appointments of Non-U.S. Citizens.
4. Hire the Candidate
🔹 Action: Hire the successful candidate into the position created in Step 1.
🔹 Documentation: Attach all required documents to the business process. If you are unsure of the documentation required, consult the APF Titles & Ranks page.
For AST Payroll Supported Units:
If your unit's payroll is managed by the Administrative Support Team (AST), submit all necessary documents and details to them for processing.