Dear <<candidate name>>:
On behalf of the College of Arts & Sciences at the University of Washington, I am pleased to offer you an appointment as <<affiliate title>> in the <<name of department>>. This letter outlines your status, rights, and responsibilities as an <<affiliate title>>.
Term of Appointment
Your academic appointment will be effective <<appointment start date – end of academic year>> and will be reviewed for possible annual renewal.
Responsibilities
[Add this paragraph if applicable] Your duties during your period of paid status will be <<outline of duties goes here>>.
[Add this paragraph if hiring in/moving to paid status] As a condition of employment at the University of Washington, you will be required to fill out an I-9 Employment Eligibility Verification form within three days of your start date. In order to complete this form, you will be required to present appropriate documentation in person (except in exceptional circumstances). A list of acceptable documents can be found at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Governance and Policy Resources
This appointment is subject to applicable policies and procedures found in the UW Policy Directory (http://www.washington.edu/admin/rules/policies/index.html) which includes the Faculty Code, Administrative Policy Statements, and Executive Orders. Faculty Code Chapter 24 (https://www.washington.edu/admin/rules/policies/FCG/FCCH24.html) governs appointment and promotion processes and includes other important information regarding responsibilities and rights of university faculty.
Misconduct Disclosure
Washington State law requires that the University of Washington obtain the Disclosure of Sexual Misconduct declaration you signed and returned. Thank you for providing this and authorizing current and past employers to disclose to the UW any sexual misconduct currently being investigated and/or committed by you, and to release current and past employers from any liability. This offer is contingent on the results of such disclosures being acceptable.
If these arrangements are agreeable with you, please send your written confirmation to <<administrator/assistant/contact>> no later than <<due date>>.
Sincerely,
Acknowledgement
I accept your invitation for appointment as <<affiliate title>> at the University of Washington and agree to adhere to all rules and regulations of the University and the laws of the state of Washington, as they currently exist or as they may be amended from time to time.
Signed _______________________________