What to know:
Course fees are charged for some course sections in addition to tuition. The College of Arts and Sciences is charged with assessing New Course Fees and Course Fee Increases to determine if they are both necessary and accurately priced.
Departments are encouraged to submit course fee requests as early as feasible. The recommended deadline for submission of course fee forms is the first day of the quarter, two academic quarters before the requested approval quarter.
How to request a new course fee, or request a change to an existing course fee:
These instructions are for College of Arts & Sciences courses only.
Course fee requests are accepted through the College's DropBox website.
Recommended
- Download the Course Fees form. Download Excel worksheet now.
- Open the blank form in Excel and then immediately save it as DEPARTMENT_ COURSE PREFIX_COURSE NUMBER. Example: Biology_BIO_101.
- Fill in the form.
- Save the form again.
- Go to the Course Fee Requests folder on the Arts & Sciences DropBox.
- Click on Upload.
Alternative Online Method
- Go to the Course Fee Requests folder on the Arts & Sciences DropBox.
- Click on the file called Course fee request form. The form will open in Excel Online.
- Under Edit Workbook (upper right), select Edit in Excel Online.
- An editable version of the Excel sheet is now available. Click File (upper left) and select Save As and then Save As (Save a copy online).
- Continue to save a new version of the form naming it DEPARTMENT_COURSE PREFIX_COURSE NUMBER. Example:Biology_BIO_101
- Complete the form.
- The form is automatically saved as you fill it out.
- You are done.
Note: Please do not upload course fees to any of the folders within the course fee folder. Otherwise, the fee may be missed and not reviewed. Upload forms to the general course fee folder, outside of the other folders labeled "approved course fees," "archive," "not approved course fees," and "student review of course fees."
Course Fee Workflow
Once submitted to the DropBox folder there are no further steps a submitter must take until the course fee is approved or otherwise contacted.
Following submission, course fees are reviewed by the College of Arts and Sciences Advisory Council for Students (ASACS) before they are approved by the college. Next, they are approved by the college.
However, if it is a new course fee over $50.00 per student or over a 10% increase to an already existing fee then it must be approved by the Office of Planning and Budgeting.
Course fees are then finally forwarded to the University Curriculum Office by the college for final approval. Once approved the submitter will be notified of the final steps to have the fee entered into the Time Schedule.
Questions about the form should be directed to Kiera Dempsey. Technical issues should be sent to asweb@uw.edu.