Create Position in Workday
Create a new position in Workday for the successful hire.
Hire the Candidate
Hire the successful candidate into the position created in step one and attach all required documents to the business process. For units whose payroll is processed by the Administrative Support Team (AST), submit all necessary documents and details to AST for processing.
Resources: Refer to the APF Titles & Ranks page for a list of required documentation. Information on tenure, teaching, and research track appointments can be found under the Professorial Tracks heading.
Board of Regents Review: Ensure that the hire is reviewed by the Board of Regents prior to the start date by entering the hire into Workday with sufficient lead time. It should reach the Academic Personnel Workday inbox at least 23 days before the last Regents meeting prior to the hire date.
Close Interfolio Search
The Interfolio search must be closed by the time the hire reaches the APF Workday inbox. Failure to do so will delay processing of the hire. For information on closing a position, reference the APF guide for managing positions.
Document Retention
Retain files of all applicants according to the UW General Records Retention Schedule, specifically under the section entitled Search Committees for Faculty and Chairpersons.
Upload a copy of the hire documentation to DocFinity for inclusion in the personnel file.
Onboarding Process
- Once fully approved, the new faculty member will receive emails regarding:
- Setting up their UW NetID
- Accessing Workday
- Completing onboarding processes, including filling out the I-9 employment eligibility form.
APF has also created a New to UW website to aid in orienting new faculty to campus.