A temporary (Job Management) appointment is defined as any appointment that is eligible to hold only annual terms (or shorter). The following titles fall within those restrictions:
- Lecturer Part-Time (without a competitive recruitment)
- Lecturer Full-Time (without a competitive recruitment)
- Teaching Associate
- Acting titles
- Visiting titles
A faculty vote is not required for all actions involving temporary appointments, provided that the department has voted to delegate authority to the chair to make temporary appointments without a full faculty vote. Please see the faculty code (section 24-52, paragraph C1) for the specifications on delegated authority and which titles are eligible (please note that not all temporary titles are eligible).
Units must initiate the Hire – Academic Personnel process in Workday and attach the necessary documentation:
- Chair/Director's letter to Dean recommending appointment, including:
- Faculty vote (or delegation of authority)
- Start date
- Service period (9 or 12)
- Offer letter
- One to three letters, depending on the title (see specific requirements for each title at on the AHR website)
- Curriculum Vitae
- Background check documents, if applicable
Once the hire has been fully approved, the new faculty member will receive an email about setting up their Workday account and will then begin to receive notifications for assorted onboarding processes – including filling out the I-9 employment eligibility form.
To grant a new affiliate appointment, units must initiate the Hire - Unpaid Academic process in Workday and attach the necessary documentation. For specifics on documentation requirements, please see the Office of Academic Personnel Titles and Ranks page.
Please note that affiliates must be hired into an ‘Unpaid’ employee type if they are not being paid. They can then be converted to paid status when needed. When converting to a paid status, you must upload an offer letter for the paid work to Maintain Worker Documents.
To grant a new emeritus appointment, units must first separate the employee using the Termination – Voluntary – Academic Personnel process in Workday. Once that is complete, they must initiate the Hire - Unpaid Academic process in Workday and upload the necessary documentation to Maintain Worker Documents:
- Chair's letter to Dean, reporting the faculty vote and date of new emeritus appointment
- Notice of retirement from faculty member
Please note that emeritus faculty must be hired into an ‘Unpaid’ employee type if they are not being paid. They can then be converted to paid status when needed.
Please send the retirement letter to Linda Nelson as soon as you have it.