Code of Organization and Procedure

College of Arts and Sciences

University of Washington

Revised 1980 & later

In order to exercise the powers granted under the University Handbook, Volume II, Section 23-43, the faculty of the College of Arts and Sciences establishes herewith, under the University Handbook, Volume II, Section 23-45A, its organization and rules of procedure.

ARTICLE I          Voting Membership

Members of the College faculty who are voting members of the University faculty shall be voting members of the College faculty.

ARTICLE II         Officers

The presiding officer of the College faculty shall be the Dean of the College or, in his absence, a member of his staff to whom this responsibility has been delegated.  A recording secretary shall be designated by the presiding officer.

ARTICLE III       Meetings and Legislation

Section 1.  Periodic meetings of the College faculty shall be called by the Dean.  Special meetings shall be held when called by majority of the College Council or when requested in writing by ten percent of the voting membership of the College faculty.

Section 2.  Meetings may be held for the purposes of hearing reports, discussing matters of interest to the total College faculty, and taking legislative action under the provisions of the University Handbook, Section 23-43.  An agenda for each meeting shall be prepared by the presiding officer and distributed to the voting membership not later than two weeks prior to the meeting.  Upon written request of twenty voting members of the College faculty, additional items shall be added to the agenda.  If offered in writing not later than one week prior to a meeting, such additions to the agenda shall be distributed to the voting membership.

Section 3.  A meeting of the College faculty for which the agenda provisions of Section 2 have been followed may be held without regard to the presence of a quorum.  Legislative action taken by the College faculty under the provisions of Sections 23-43 and 23-46 of the University Handbook becomes effective upon approval by the Dean after passage by majority vote in any meeting at which at least half of the voting members of the College faculty are present, if the action has been included on the agenda distributed in advance.  If less than half the voting members of the College are present at a meeting, the assembled members may consider and amend a proposed action as if in a committee of the whole, with the Dean or his delegate continuing to preside.  Resolutions concerning proposed actions may be passed by those assembled without regard for the presence of a quorum. Such resolutions shall be reported to the College faculty.

Section 4.  Legislative action under the provisions of Section 23-43 of the University Handbook may be taken by the College faculty in the manner prescribed in Section 3 or on the basis of a vote by mail.  A mail ballot shall be employed if a resolution favoring a proposed action has been passed by the faculty assembled at a meeting of the faculty for which the agenda has announced consideration of the action, or if a majority of the College Council approves submission of a proposed action for faculty vote.  To become effective, a proposed legislative action shall require either an affirmative majority vote provided that at least one-half of the eligible voting members of the College faculty cast ballots, or a two-thirds majority vote provided that at least 45% of the eligible faculty members cast ballots.  The provisions regarding mail ballots in Section 23-46C of the University Handbook shall be followed.

Section 5.  Balloting in any meeting shall be secret if requested as prescribed by the University Handbook, Section 23-46F.

Section 6.  Unless it conflicts with provisions of this Code or of the University Handbook, Robert’s Rules of Order Revised shall govern procedures at meetings of the College faculty.

ARTICLE IV        Committees

The Dean and/or the College faculty may establish standing or special committees, prescribe their powers and duties, and appoint their members.  Standing committees together with their powers and duties shall be listed in a form available to voting members of the College faculty.

ARTICLE V         The College Council

Section 1.  Under provisions of the University Handbook, Section 23-41, the College faculty establishes herewith the College of Arts and Sciences Council.  The Council shall be composed of the Dean and eight members elected from the College faculty in a manner prescribed below.  Only voting members of the faculty who hold the rank of Professor are eligible for election.  The Dean may ask an Associate Dean to attend a Council meeting when an agenda item is related to that individual’s area of responsibility.  The Council may also have two student representatives, one selected by the Associated Students, University of Washington (ASUW) and one by the Graduate and Professional Student Senate (GPSS).  The student members shall not attend Council meetings dealing with personnel matters.  The Associate Dean(s) and the student representatives are not voting members of the Council.  The presiding officer of the College Council shall be the Dean of the College or, in his absence, a member of the Council designated by the Dean.

Section 2.  For purposes of representation on the College Council, the College faculty shall be divided into the following four groups.


Asian Languages & Literature, Classics, Comparative Literature, English, Germanics, Linguistics, Near Eastern Languages & Literature, Romance Languages & Literature, Scandinavian Languages & Literature, Slavic Languages & Literature, Speech Communication


Art, Drama, Kinesiology, Music, Nutritional Sciences & Textiles


Astronomy, Atmospheric Sciences, Biology Education, Botany, Chemistry, Computer Science, Environmental Studies, Genetics, Geological Sciences, Geophysics, Mathematics, Oceanography, Physics, Psychology, Speech & Hearing Sciences, Statistics, Zoology


Anthropology, Communications, Economics, Geography, History, International Studies, Philosophy, Political Science, Sociology, American Indian Studies, Asian American Studies, Black Studies, Society & Justice, Women Studies

Each of these groups shall be represented on the College Council by two of its voting members elected for a term of four years.  The term of a Council member shall begin on the fifteenth of September following his election.

Section 3.  In College Council nominating elections, a voting faculty member votes within the group with which his department is listed.  If his duties place him in more than one group, he will choose one in which he will vote.  Written notification of his choice shall be submitted to the Dean.

Elections shall be held annually to replace members of the Council whose terms expire with the current academic year.

Section 4.  For a period of four years following completion of his term in office, an elected member of the College Council shall be ineligible for further service on the Council.

Section 5.  Nomination and election of Council members shall be conducted during the Spring Quarter of each year.  Each group from which a Council member is to be elected shall choose nominees.  If the group is to elect one Council member, it shall choose four nominees; if it is to elect two Council members, it shall choose eight nominees.  For the purpose of nomination there shall be a secret ballot containing the names of all eligible members of the group.  Nomination shall be decided by plurality vote.  By a second secret ballot and plurality vote, the College faculty as a whole shall then elect from the nominees one-half the number previously chosen by the group.  From those so elected the Dean will appoint the Council member or members who shall represent the group.  In no event shall the Dean’s appointment establish membership on the Council of more than one representative from a single department.

Section 6.  If for any reason a Council member is temporarily unable to perform his duties, his position may be filled by an eligible member of his group recommended by the Dean, confirmed by a majority vote of the Council, and appointed by the Dean.  Such an appointee shall serve until the Council member he replaces is able to continue in his term of office.  If an elected Council member becomes unavailable for Council service over a prospective period of two years or longer, his position shall be filled at the next Council election.  Prior to assumption of office by his elected successor, his position may be filled by appointment as set forth previously in this Section.

Section 7.  The functions of the College Council shall be:

(1)     to review and make recommendations on faculty personnel actions for tenure, promotion, and new appointments at a tenured rank;

(2)     to advise the Dean on matters of educational policy;

(3)     to advise the Dean on matters of budget, including budget allocations and faculty salary policy;

(4)     to advise the Dean on matters of College administrative policy and procedure;

(5)     to act on behalf of the College faculty in recommending the granting of undergraduate degrees;

(6)     to advise the Dean in appointing standing and special committees of the College faculty; and

(7)     to interpret the College Code of Organization and Procedure.

ARTICLE VI        Delegation of Power to Department Faculties

Section 1.  Under the provisions of the University Handbook, Section 23-43C, the College faculty delegates certain powers to each of its department faculties.  Subject to the limitations set forth in Sections 2 and 3 below, the faculty of each department may:

(1)     determine its curriculum and academic programs;

(2)     determine requirements for admission to its courses and course programs, and for graduation;

(3)     determine the scholastic standards to be required of its major students;

(4)     recommend to the College faculty those of its students deemed qualified for degrees; and

(5)     exercise additional powers necessary to provide adequate instruction and supervision of its students.

Section 2.  In exercising the powers conferred in Article VI, Section 1, no department faculty may prescribe standards which fall below those of the College, nor may a department take action which is contrary to policies adopted by the College.  The College faculty reserves the right to reject or to modify departmental action taken under Article VI, Section 1.

Section 3.  In exercising powers delegated by the College faculty, departmental faculties shall note that they are bound by the provisions of the University Handbook, Sections 13-21, 13-22, 13-23, 13-24, 13-31, 23-43, 23-45, 23-46, 23-47, and 23-48, and that their actions must conform with all applicable rules set forth in the University Handbook.

Section 4.  The faculty of each department shall make recommendations affecting personnel to the Dean of the College in accordance with the University Handbook, Chapter 24 and Section 25-41.

ARTICLE VII      Amendments to the Code

Any amendment to this Code may be proposed by the College Council or by action taken at a meeting of the College faculty.  If the proposed amendment is approved by majority vote in the Council or in a meeting of the College faculty, it shall then be submitted to the voting members of the College faculty by secret mail ballot.  The amendment shall become effective if approved by a majority of the votes cast in the mail ballot, provided that at least half of the voting members of the College have cast ballots.