Autumn 2016

TO:                   Faculty Members, College of Arts and Sciences

FROM:              Robert Stacey, Dean

SUBJECT:        PROFESSIONAL LEAVES FOR 2017-18

The Washington state legislature places a statutory limitation on the percentage of faculty members who may be granted professional leave of absence with pay (“sabbatical leave”) in any one year.  After determining this number, the UW administration allocates a certain number of leave quarters to each college and school.  More quarters may be available from the Provost later in the year.  In the table below are data showing the total number of quarters allocated to the College in a given year and the number of leave quarters applied for within the College.

Leave Year

 

Original Allocation of Quarters

Additional Provost Quarters

Total Quarters Available to A&S

Total Applications

 

2004-05

133

8

141

159.6

2005-06

134

11

145

152.8

2006-07

136

20

156

169.86

2007-08

136

25

161

216.07

2008-09

138

0

138

140.24

2009-10

140

0

140

131.94

2010-11

142

0

142

142.93

2011-12

132

3

135

152.35

2012-13

134

3

137

150.25

2013-14

134

 11

 145

159

2014-15

136

 19

 155

159

2015-16

138

26

164

174

2016-2017

140

0  140  141

2017-18

143

     

Professional leave applications for leave to be taken during the 2017-18 academic year should be submitted to the Dean's Office by December 5, 2016.  It is very helpful to have applications for leave without salary sent in by this same date.  Arts & Sciences has set a deadline for submission of applications so that all requests received by a given time may be considered competitively.  There is only one round of consideration per year, in Autumn Quarter.

In reviewing each application, the Divisional Deans take into account the purpose of the leave, the likely contribution to a scholarly or artistic product of high merit[1], the potential enhancement of teaching effectiveness resulting from the leave, the applicant’s length of service, the number and dates of past leaves, and the impact of the leave on the continuity and effectiveness of the educational program of the unit(s) affected.  It is important that the leave plan highlights the specific ways that the leave will enhance scholarly productivity[2] and teaching effectiveness.

For further information about the process of leave allocation and the criteria by which applications are evaluated, please consult the professional leave allocation guidelines on the A&S Web site:  http://www.artsci.washington.edu/LeavesAllocationGuidelines.html

You may also wish to refer to the UW Policy Directoryhttp://www.washington.edu/admin/rules/policies/PO/EO33.html

According to Faculty Code rules, a faculty member is eligible for a paid professional leave not earlier than the seventh year of service to the University or not earlier than the seventh year after the return from a previous paid professional leave.  Faculty whose previous paid professional leave was taken within a single academic year may apply for the 20117-18 academic year if they completed their last professional leave before Autumn Quarter 2011.  Faculty whose previous paid professional leave was distributed over more than a single academic year should consult with their Divisional Dean to determine their eligibility.  Assistant Professors are not eligible for paid professional leaves until they have been reviewed and approved for promotion and tenure.  However, they may apply during the year of mandatory review for promotion.

The University considers the following to be complete leaves:  one quarter of leave at 100% salary, or two quarters of leave at 75% salary, or three quarters of leave at 66.67% salary.  The leave may be spread out over more than one academic year (e.g., one quarter in each of three successive years); then the faculty member is eligible for an equivalent amount of leave (e.g., one quarter) seven years after the year in which the initial portion of the leave was taken.

The Faculty Code also discusses the state-imposed limitation on the dollar amount the University may pay faculty members from state funds while they are on professional leave—the “average of the highest quartile” of all faculty salaries.  For 2016-17 this figure is $17,791 per month.

The Faculty Code does not address distinct eligibility of instructional line faculty for paid professional leave.  Therefore the College of Arts & Sciences has developed this statement of eligibility for these faculty members.   For instructional line faculty, eligibility is determined by the number of years of full-time instruction that they have performed in the College of Arts & Sciences.  As with tenure line faculty, they are eligible for a paid professional leave not earlier than the seventh year of full-time service.  In addition, they are not eligible to take paid professional leave during the terminal year of their appointment and therefore cannot apply for such leave during the year prior to their terminal year of appointment.   However, those who are in the terminal year of their appointment may apply for a paid professional leave; approval will be contingent upon the renewal of a multi-year contract, in addition to the other eligibility criteria.  As with tenure line faculty, the leave may be spread out over more than one academic year (e.g., one quarter in each of three successive years), but none of these quarters may be scheduled for later than the year prior to the terminal year of appointment.

Instructions for applying for professional leave are on the A&S Web site under “Leave procedures.”

The leave policies and application forms are available online from Academic Human Resources: http://ap.washington.edu/ahr/policies/leaves/

Note that applications are sent to Ivy Mason in the Dean’s Office, not to the Divisional Dean or the Dean.




[1] Contribution to a scholarly or artistic product of high merit is only applicable to tenure-line faculty

[2] Scholarly productivity is only applicable to tenure-line faculty