Required Unit Materials

In addition to the documents that the candidate uploads, the unit must also upload a number of important documents. The APF Unit Materials page and the College's guide to the documentation are both available as resources for guidance on preparing these materials and include details of each requirement. 

Required Documents:

1. External Evaluations
   • External Reviewer Grid
   • Letters of Evaluation (3-5 required)
     • Units may reach out to writers directly to gauge interest. However, the formal request for a letter must be sent via Interfolio. This will provide reviewers with a link to upload their letter and also capture the request that was sent to the reviewer.
2. Case Data
   • Candidate Data Sheet
     • Go to APF’s website, click on Cases
     • Navigate to the candidate's case and click on Data Sheet
     • Check pre-populated data for accuracy
     • Add information where requested
     • Click Add to Case
   • Case Creation Form
     • This is a PDF that is automatically generated when the department Administrator initially clicked "Add Case" in the Initiating a Promotion Case phase.
3. Reports & Recommendations (unredacted)
   • Subcommittee Report
     • The original department committee report
   • Faculty Report
     • This is a substantive formal report–prepared by the appointing unit leader or designee–that summarizes the discussion and recommendation of eligible voting faculty in the candidate’s appointing unit.
   • Appointing Unit Leader Report
     • This is an independent analysis of the case and the appointing unit leader’s recommendation to the Dean.
     • This report takes into account the Subcommittee Report, the candidate’s response to the Subcommittee Report, and the discussion of the eligible voting faculty (unless there were fewer than three voting eligible faculty and a Subcommittee was required).
   • Appointing Unit Leader Recommendation
     • A form to be filled out and submitted in Interfolio
4. Summaries (redacted versions of the reports outlined above)
   • Subcommittee Summary
   • Faculty Summary
   • Appointing Unit Leader Summary
5. Candidate Responses to Summaries & Recommendations
   • Redacted summaries must be sent to the candidate via Interfolio so that all responses are captured within the system.
6. Secondary Appointment Concurrence
   • Adjunct Concurrences

Resources:

• For details on each requirement, visit the Unit Materials page.
• For more information on committee and faculty reports, visit the Promotion and/or Tenure Report Guidelines page.
• For information on External Reviewers, see the External Review page.
• To find guidance on using Interfolio, see the Using Interfolio RPT page.