Working behind the scenes to organize the details of your onsite event logistics is not easy! Use this list as a guide to assist you as you bring your event strategy to life, ensuring a smooth experience for your guests.
On-Campus Space Management Resources
Searching for Venues
- Housing & Food Services Meeting and Event Space Rooms
- UW Event Services (General Assignment Classrooms and Multi-purpose Spaces)
- Husky Union Building Venue Reservation Page
- Seattle Campus Gender-Neutral Bathroom Directory
Transportation, Parking, and Navigation
Grounds and Facilities Support
- UUF Form
- Event and Promotional Banners
- Moving Services: Event setup
- Outdoor Event & Reservations
- Signs and Sandwich Boards
- Recycling & Garbage
- Seattle Fire Department Event Permit Flowchart
AV & Technology
- Contact UW Classroom Technology & Events (CTE) at help@uw.edu
- Contact CAS IT for day of event support at cas-ithelp@uw.edu
Catering Management
Searching for a Caterer
- View UW Procurement Service's list of Registered UW Caterers
- Bay Laurel Catering Website
UW Food Permits and Policies
- Temporary Food Establishment Permit Website
- Alcohol Service Guidelines
- Alcohol Service Form
- UW Food Safety Program Website
- PepsiCo and the UW
- Note: The University has a Pepsi exclusive contract. Ensure that all caterers serve Pepsi beverages/products at public events.
Event Equipment & Rentals
- College of Arts & Sciences Event Equipment Rental Request Form
- Sourcing Rentals from Outside Vendors:
Check-In & Presentation Materials
- Name Tents
- Name Tags
- Directional Signage
- Canva Templates
- Meeting Agenda Templates
- PowerPoint Presentation Templates
- Land Acknowledgments
- UW Canva Templates
Media & Photography
- UW Branding Photo & Video Guide
- UW Safety Guidelines for Photography
- UW Creative Communications
- UA Supportal Form: Request a QR Code
Accessibility & Inclusivity Resources
- UW Accessibility Website
- UW Digital Accessibility Checklist
- UW Accessibility Event Planning Resources
- UW Accessibility Event Accommodation Guidance
- Training Video: Event DEI & Safety
- Racial Equity Assessment