Page last reviewed on 9/11/2025.
Working behind the scenes to organize the details of your onsite event logistics is not easy! Use this list as a guide to assist you as you bring your event strategy to life, ensuring a smooth experience for your guests.
View Alternative UW Event Guides
- UW Procurement Services Event Planning Resources
- Central University Marketing & Communications Guidance for Event Resources
- UW Event Services
Space Management
Venues
- CAS Specific List of Campus Spaces (UW Credential Required)
- Housing & Food Services Meeting and Event Space Rooms
- UW Event Services
- UW Classroom Features
- The HUB Resources
- Gender-Neutral Bathrooms
Transportation, Parking, and Navigation
Grounds and Facilities Support
- UUF Form
- Event and Promotional Banners
- Moving Services: Event setup
- Outdoor Event & Reservations
- Signs and Sandwich Boards
- Recycling & Garbage
- Seattle Fire Department Event Permit Flowchart
AV & Technology
- Contact UW Classroom Technology & Events (CTE) at help@uw.edu
- Contact CAS IT for day of event support at cas-ithelp@uw.edu
Catering Management
- Temporary Food Establishment Permit Website
- Updated List of Registered UW Caterers
- CAS Database for Dining Venues & Caterers
- Alcohol Service Form
- Alcohol Service Guidelines
- Bay Laurel Information
- UW Food Safety Program Website
- PepsiCo and the UW
Event Equipment Management
- College of Arts & Sciences Event Equipment Rental Request Form
- Sourcing Rentals
- Cort Party Rentals
- Pedersen’s Rentals Seattle
Check-In Materials
- Name tents (links to admin gateway pages)
- Name tags
- Table Signage
- Directional Signage
- Canva Templates
Program and Presentation Materials
- Meeting Agenda Templates
- PowerPoint Presentation Templates
- Land Acknowledgments
- Canva Templates
Media & Photography
- UW Branding Photo & Video Guide
- Safety Guidelines for Photography
- CAS SharePoint Photos Link (Ask Juan)
Accessibility & Inclusivity Resources
- UW Accessibility Website
- Digital Accessibility Checklist
- UW Accessibility Event Planning Resources
- UW Accessibility Event Accommodation Guidance
- Training Video: Event DEI & Safety
- Racial Equity Assessment