Page last reviewed on 3/14/2022. Pages are reviewed annually.
Successful events are thoughtful and engaging. There are five important questions to ask when creating the event concept:
- Why is the event being held?
- Who are the event's stakeholders?
- When is the event taking place?
- Where will the event be staged?
- What is the event content or product?
View 5 Questions to Ask When Creating an Event Concept for more details on these questions.
Event planning should begin at least 10-12 weeks in advance of your invite send date. Reference this online lead time calculator to help you determine when your event should occur.
Not sure when to schedule your event? Check out our CAS Events Heat Map Calendar - this report outlines all the events happening this fiscal year so you can avoid competing for similar audiences.
Race, Equity, Inclusion & Safety Considerations
Back to TopTraining Video: Event DEI & Safety
Regardless of support level, be sure to think through the following during the early stages of planning your event:
- Review the Racial Equity Assessment created by UWAA
- Audience - What is your event's racial makeup?
- Logistics - Is your program culturally accessible? Consider date, time of day, location, religious holidays, type of food and so on.
- Program - Describe how the content of this program, in part or in full, is designed to benefit and/or appeal to BIPOC audiences.
- Promotion - Where is your program promoted? Are you getting the word out at locations outside the UW?
- Campus accessibility and maps: https://facilities.uw.edu/access-guide
- Policies & Recommendations around In-Person, Virtual, & Hybrid Events
- This will be updated periodically with the latest public health recommendations from University Leadership.
Event Accessibility Information
Back to TopThe College of Arts & Sciences strives to make events as accessible as possible for our guests. In the spirit of proactively providing accessibility information when we promote events, we have provided the text below. Please choose the text most pertinent to your event format and include these details in your event invitations, on your event registration web page, and in confirmation emails to attendees so that they are empowered to ask questions and pursue any accommodations they may need in order to attend your event.
Virtual Events
We strive to host inclusive, accessible events that enable all individuals to engage fully.
For interpreting, captioning, amplification services, and TTYs: contact the Coordinator of Deaf and Hard of Hearing Services via email or at 206.543.1415, 206.543.6452 (TTY), preferably at least 10 days in advance of the event.
In Person/Hybrid Events
We strive to host inclusive, accessible events that enable all individuals to engage fully.
- Accessible parking information: for additional questions/accommodations, contact the Transportation Services Events Office via email or at 206.616.8710.
- Map of accessible entrances.
- Printable campus mobility map.
- For general accessibility accommodation requests: contact the Disability Services Office via email or at 206.543.6450, 206.543.6452 (TTY), preferably at least 10 days in advance of the event.
- For interpreting, captioning, amplification services, and TTYs: contact the Coordinator of Deaf and Hard of Hearing Services via email or at 206.543.1415, 206.543.6452 (TTY), preferably at least 10 days in advance of the event.
ADA Parking
Since 2019, UW has been working on a comprehensive ADA transition plan to "create environments that are welcoming and accessible to all". As part of that work, 43 parking lots on the Seattle campus have recently been remediated to be ADA compliant, including the following lots used frequently by the College of Arts & Sciences.
ADA compliant parking options for College of Arts & Sciences events:
- N1: 6 stalls that serve The Burke Museum and Gates Hall
- N22: 26 stalls that serve HUB, Hall Health, Thompson, Communications, and Padelford
- Central Plaza Garage (C1-C6): 39 stalls that serve Kane, Suzzallo, Gerberding, Meany, Henry Art, Odegaard
- C1: 12 stalls ‐ dispersed between exits/entrances to Meany Studio Theatre (2), Odegaard (2) and Kane Hall (8)
- C2: 3 stalls ‐ located near 15th Avenue exit/entrance
- C3: 12 stalls ‐ dispersed between exits/entrances to Meany Theatre (7), Odegaard (2) and Kane Hall (3)
- C4: 4 stalls ‐ located near exit/entrance to Henry Art Gallery
- C5: 4 stalls ‐ dispersed between exits/entrances to Odegaard (1) and Kane Hall (3)
- C6: 4 stalls – located near exit/entrance to Henry Art Gallery
- N3 (opening summer 2022): 6 stalls that serve Founders, Dempsey, Art, Hutchinson, Oak, Denny Field
Meany Hall Events
We strive to host inclusive, accessible events that enable all individuals to engage fully.
Because our seating is not pre-assigned, patrons who need seating accommodation should let us know in advance so that we can hold appropriate seats. If you cannot traverse stairs or need any other type of accommodation, please contact the ticket office via email or by phone at 206-543-4880. We can accommodate your request most effectively if it is received at least 10 days prior to the date you plan to attend.
You may also contact the Disability Services Office via email or by phone at 206-543-6450 (voice), 206-543-6453 (TTY).
OUR CARE COMMITMENT: Your health and safety, along with that of our staff, students and community, remain our primary concerns. As we reopen, Meany Hall is committed to making your experience the best it can be. If for any reason you feel uncomfortable attending an event, you can receive a full refund for your tickets prior to the performance. For up-to-date information about COVID-19 protocols please visit artsevents.uw.edu/covid-protocols.
ADA Parking
Since 2019, UW has been working on a comprehensive ADA transition plan to "create environments that are welcoming and accessible to all". As part of that work, 43 parking lots on the Seattle campus have recently been remediated to be ADA compliant, including the following lots used frequently by the College of Arts & Sciences.
ADA compliant parking options for Meany Hall events:
- Central Plaza Garage (C1-C6): 39 stalls that serve Kane, Suzzallo, Gerberding, Meany, Henry Art, Odegaard
- C1: 12 stalls ‐ dispersed between exits/entrances to Meany Studio Theatre (2), Odegaard (2) and Kane Hall (8)
- C3: 12 stalls ‐ dispersed between exits/entrances to Meany Theatre (7), Odegaard (2) and Kane Hall (3)
Please contact the Advancement Services team anytime at CASadser@uw.edu with questions or for more information.