Gift Processing

Page last reviewed on 9/23/2026. Pages are reviewed annually.

CAS Advancement Services is your primary point of contact for questions about gift processing. Please review the following ways a donor can give to your department: 

Credit Card 

• Donors can give online by searching for a specific fund. Or searching for funds they have previously supported through the My UW Giving portal. 

• Your department may have a Support Us page that highlights funding opportunities for donors. Note that you may edit your Support Us page by following Support Us | UW College of Arts & Sciences.

Checks

• Direct donors to send gifts directly to the UW Foundation and include the fund they want to support. 

  • Mail to:

UW Foundation,

Gift Services,

Box 359505, 4333 Brooklyn Ave NE,

Seattle, WA 98195  

• On the memo line, donors should list the name or fund code of the gift fund that they want to support. 

• If a check is delivered to your office, please complete the following steps within 5 business days promptly by following the steps outlined below. 

  • Do not store the check in an unsecured desk or drawer. 

  • Complete a gift transmittal to Gift Services using the Notify Gift Services form so they can quickly and accurately process the gift: 

    • If you have access to Tandem: generate a transmittal PDF from the Online Gift Transmittal. Then select the “Submit PDF Gift Transmittal” option in the Notify Gift Services ticket, attach the PDF, and hit submit.
    • If you don’t have access to Tandem: Go to the Notify Gift Services form and choose Notification Type: Create Gift Transmittal.
  • Endorse the check using an endorsement stamp. If your unit doesn't have an endorsement stamp, you may request one here.
  • Enclose the check in a sealed envelope along with related materials, including the envelope in which the check was originally received. 
  • Send the sealed envelope to Gift Services (Box 359505) via campus mail within 5 business days, per PCI compliance.
    • If the gift is $10,000 or more, please hand-deliver it in a sealed envelope to Gift Services at the UWAA reception desk, located at 4333 Brooklyn Ave NE, Seattle, WA 98105. (If you are processing gifts in December, please notify GS on Teams before drop off) The office is in the building connected to the tower, just to the south/left of the main tower entrance. A receptionist will buzz you in; the envelope can be dropped off with the receptionist after signing in. If you have trouble accessing the office, please call Gift Services at 206-543-5241.

Pledge: All donors committing to giving a gift over time will receive pledge payment reminders one month before their payment due date, unless otherwise requested. Contact your Major Gift Officer for more information on pledges.

Securities/Stocks: Connect with CASadser@uw.edu to facilitate.

Wire Transfer: Connect with CASadser@uw.edu to facilitate.

In Kind Gifts: Connect with CASadser@uw.edu to facilitate.

Estate Gifts: The Office for Planned Giving administers all estate gifts. All correspondence, checks, notices, and receipts regarding gifts from wills, trusts, retirement accounts, life insurance policies, or other gifts coming to the UW following a donor’s death, such as proceeds from a terminated life income plan, should be sent to Planned Giving. Please copy us at CASadser@uw.edu so we may help facilitate these.